Terms & Conditions

Beavic Event Rentals — Rental Terms & Conditions

Effective September 25, 2026. These terms apply to rentals from Beavic Event Rentals for events in our Dacula, Georgia service area. Your confirmed invoice identifies the items, event location, rental dates, delivery or pickup services, and charges. Please review it before paying.

Reservations and payment

Quotes do not reserve equipment. A reservation is confirmed when we receive a signed rental agreement, a valid credit card, and a 30% nonrefundable deposit. For orders over $2,000, we will confirm the deposit requirement in writing. The remaining balance is due by credit card on the deadline shown on your invoice: the day before delivery or on delivery day. Any additional service or price change will be discussed with you before it is added.

Cancellation, weather, and our inability to fulfill

If you cancel your rental, payments already made, including the deposit, are not refunded in cash. Instead, we will hold the amount paid as a rain check toward a future Beavic rental. The rain check is valid for 12 months beginning the day after the original event date. It may be used only by the person or organization that made the original reservation and cannot be transferred. Contact us as soon as possible to rebook; the requested items and delivery date are subject to availability. If weather prevents safe installation of the rented equipment, we do not issue a cash refund and offer the same rain check. If Beavic cannot fulfill your confirmed order, we will refund the money you paid for that order.

Delivery and pickup

We are based in Dacula and generally serve locations within 30 miles. Delivery charges depend on location and assume tailgate delivery. Delivery normally occurs 1–3 days before the event, and pickup normally occurs 1–2 days afterward; your confirmed schedule controls. Tell us before booking about stairs, long carrying distances, gates, restricted loading, venue deadlines, or requests for specific or after-hours times. These may require an additional quote. Have a site contact available and check item counts with our crew at delivery and pickup.

Care of rental items

Rental items remain Beavic's property. You are responsible for securing them from delivery until pickup and protecting them from avoidable damage and weather. Use them only as intended. Report missing items, pre-existing damage, or unsafe equipment promptly, ideally while our crew is present. Before pickup, remove decorations and trash from tents, stack chairs and tables as delivered, rinse food-service items, and return linens in the provided bags. We will identify any extra cleaning or labor charge and its basis.

Damage protection and loss

A mandatory damage-protection charge of 10% is added to the contract. It covers the first $150 of qualifying breakage or damage; you are responsible for qualifying damage above that amount. It does not cover non-returned items, theft or vandalism, intentional damage, weather damage, misuse, overloading, transport-related damage, damage to electronics from improper power, or damage to third-party or specialty items. Intentional damage is charged at the affected item's price shown on your invoice. Lost or unreturned items may be charged at the replacement value stated in your rental agreement. We will provide an itemized explanation of any damage or loss charge.

Late returns

Items must be available for pickup or returned by the date and time in your confirmation. Under our current schedule, late returns incur a fee of 25% of the order total per day for the first four days. If items remain unreturned after four days, we may treat them as missing and seek the replacement value stated in the rental agreement. Contact us immediately if a delay is likely.

Tents and severe weather

Tents are temporary structures that offer limited protection from sun and light rain. Leave the tent during strong winds, lightning, or other severe weather. Beavic may stop or decline setup when conditions are unsafe and will discuss a rain check or other practical arrangement with you.

Questions or problems

Call (417) 319-4636 as soon as possible if an item is missing, damaged, unsafe, or different from the confirmed order so we have an opportunity to address the issue during your rental.